Dental Appointment Automation

Turn More Inquiries Into Booked & Showed-Up Patients — Without Extra Ads or Staff

We help cosmetic and implant dental practices fill chairs and reduce no-shows by installing an automated appointment-setting system that follows up, reminds, and rebooks patients — 24/7.

We’re currently opening spots for 3 cosmetic / implant practices as Founding Clinics to refine this system — on preferential terms.

What We Fix

Most dental offices don’t need more leads — they need more of their existing inquiries to actually show up or start treatment.

  • High no-show and late cancellation rates

  • Empty calendar slots despite paid leads

  • Treatment plans that go cold after consultation

  • Hygiene recalls unmanaged for months

  • No clear visibility on inquiries → bookings → showed-up → started cases

What we aim to improve in the first 30–90 days:−15–30% no-shows • +10–20 reactivated treatment plans/month • +8–15 kept hygiene appointments/month
(Exact results depend on your starting point, patient volume, and team responsiveness.)

How It Works

We connect with your existing tools — no new CRM or ads required.

  • Free ROI Check → We measure your missed follow-ups, no-shows, and open treatment plans.

  • Quickstart Setup (14 days) →We install flows for new inquiry follow-up, reminders & confirmations, no-show salvage, treatment-plan follow-up, hygiene recalls.

  • Growth & Reporting → Ongoing optimization + a simple dashboard showing booked, showed-up, reactivated and started cases.

End result: more patients in the chair from the leads you already have — without changing ads or hiring.

Why It Works

  • No more manual chasing of new patient leads

  • Fewer empty slots and last-minute cancellations

  • More high-ticket treatments started (implant / Invisalign / cosmetic)

  • Full visibility on inquiries → bookings → show-ups → accepted plans

Founding Clinics Program

Right now, we’re onboarding 3 cosmetic / implant-focused practices as Founding Clinics to refine the system in real-world conditions.What you get:

  • Preferential terms for the first 90 days

  • Priority setup & direct access to our founder

  • Custom tuning of flows around your biggest revenue gaps

  • Simple agreement: if we don’t move the needle on show-ups and started treatment plans, you don’t continue; if we do, we reserve the right to use the results as an anonymized case study.

This is ideal for practices that:

  • Are already investing in marketing or paid leads

  • See too many inquiries and treatment plans go “cold”

  • Want a done-for-you system, not another software to babysit

Pricing

  • Quickstart Setup (14 days): $1,500 – $3,000 one-time

  • Monthly Management: $1,000 – $2,000/mo

  • Optional Human Assist (if needed): from $300/mo for manual callbacks on high-value cases

(You keep your current PMS/CRM and comms tools. No migrations.)

Who we are

ClinicFlow builds the automation layer that performs like a digital appointment setter for dental practices focused on cash-pay, cosmetic & implant cases.
We’re not a marketing agency and not another CRM — we make your existing systems produce more.Process: Diagnose → Automate → Measure → Optimize
Founded by Lorenzo Grande after seeing how much production is lost between “booked” and “showed-up.”

Stop losing production between “Booked” and “Showed-Up”.

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